US-California-San Diego
Date Posted
28 May 2019

A career with CAES is more than just a job; it is the pathway to a bright future.

Are you searching for a career with a company that offers challenging, diverse projects and opportunities?  Are you looking for a position with a company that is growing and able to offer long-term professional advancement?   Searching for a company that values a friendly work environment and that values YOU? Then look no further!!  Consider Cobham.  #peoplefocusedmissiondriven #everymissionmatters

We are Cobham Advanced Electronic Solutions (CAES), a technologically advanced electronics company employing more than 3,600 talented makers, thinkers, innovators, and doers nationwide. We build things that solve challenging problems from deep space to the depths of the ocean. We serve customers in spanning defense, aerospace, security, medical, and industrial markets.

The Administrative Assistant/ Receptionist will act as the point person for all visitors. The position will work closely with various departments (Finance, Purchasing, HR, IT) to perform clerical tasks. The position will be responsible for maintaining the office storage, filing, scanning, and preparing documents and spreadsheets.

Essential Functions and Duties:
  • Greets and directs visitors as and when appropriate; resolves routine administrative problems, answers routine inquiries concerning activities and operations of department; accepts, screens, and routes telephone calls.
  • Performs a wide variety of word processing and data entry assignments which are sometimes confidential in nature; requires operating a personal computer utilizing MS Office to enter data; may be asked to draft, edit, revise, and print letters, tables, reports, and other materials; prepares photocopies and facsimiles, and operates a variety of office equipment; utilizes various software packages and office equipment necessary for completion of clerical tasks.
  • Provides support activities across multiple departments, such as answering telephones, assisting and resolving problems and inquiries of internal and external customers.
  • Drafts responses to routine inquiries for manager review.
  • Maintains calendars for self, manager(s) and department(s) as needed. Schedules appointments and makes meeting arrangements (able to manage conference room calendars and rearrange meetings)
  • Maintain and control inventories for office supplies and beverage requirements for conference room needs as well as employee break room use.
  • Establishes, maintains and processes files, records, certificates, and/or other documents for the department.
  • Arranges meetings and conferences; performs the necessary meeting set-up of conference rooms including beverage and meal arrangements; may prepare meeting materials such as agendas and minutes.
  • Makes travel and lodging arrangements in accordance with company policy and procedures. May assist manager(s) in completing expense reports.
  • Improve and maintain 5S in your area; make suggestions for improvements.
  • Participate in Lean/Six Sigma activities in own work area as well as events for other areas to enhance cross-functional problem solving.
  • Collaborate in team meetings and activities, including SET team support as appropriate.
  • Perform other job-related duties as assigned.
Distinguishing Characteristics:
  • Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters;
  • Orders, stocks, and distributes office supplies.
  • Attends and actively participates in monthly administrative assistant meetings.
  • Coordinates the department(s) Quarterly Communications Meeting (QCM) including preparing and/or creating presentations, distributing service award certificates and pins, and assisting with meal and beverage setup.
  • May develop, maintain, monitor, and reconcile internal department monthly reports; may prepare drafts of department documents.
Minimum Job Qualifications: (The following qualifications can be acquired and demonstrated through experience, education and/or vocational training as noted or as appropriate.)
  • Associate’s degree or technical school certificate. Knowledge of standard administrative and clerical procedures including managing files, records, designing forms and office terminology; ability to use general office equipment; knowledge of MS Office applications including Excel, MS Word, PowerPoint, and Outlook.
About Us:
Founded in 1934 by aviation innovator Sir Alan Cobham, our values of Trust, Talent and Technology have driven us to become a global leader in state-of-the-art aerospace and defense systems. It's the insights of our innovators today that will secure our collective future. Innovators like you!

If you are authorized to work in the United States, then we encourage you to apply.  We are unable to sponsor work visas.  U.S. Citizenship required for positions requiring a Security Clearance.

Cobham is one of the world's leading companies engaged in the development, delivery and support of leading-edge aerospace and defense systems in the air, on land and at sea. Our clients and partners trust Cobham to deliver the mission-critical technology they need, and we trust our employees to draw on their ingenuity and passion to deliver those solutions. This leads to an empowering culture for our people. Our Leadership team is open, sharing plans for the next five years, driving retention by offering demanding, exciting work, and providing full guidance and mentoring.

Employment Transparency:
Cobham is an Equal Opportunity/Affirmative Action Employer and embraces diversity in our employee population. It is the policy of Cobham to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or genetic information. Cobham will refrain from discharging, or otherwise discriminating against, employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants.

The EEO is the Law poster is available here and the poster supplement is available here.
The Pay Transparency Policy is available here.

Cobham Advanced Electronic Solutions is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation due to a disability for any part of the employment process, please send an e-mail to or call (703) 842-2971 and let us know the nature of your request and your contact information.

Job ID
Job Category
Administrative Support
Primary Location
US-California-San Diego
Radar and EW Microelectronic Solutions (REMS)
June Layng
Do PostBack